If you are participating as either a speaker or poster presenter at the IUHPE Meeting, please read through the information below. If you have any queries please contact email@example.com.
As advised, all presenters must register
for the Conference. If you have not registered for the Conference, we regret to advise your presentation has been removed from the programme.
Please refer to your acceptance email to confirm the type of presentation you have been allocated. Please familiarize yourself with the guidelines below.
Each symposium has been allocated 90 minutes, with three to five presenters speaking for a maximum of 10 minutes each. The remainder of the Symposium should include audience interaction. Your room will have projection facilities, audio facilities including handheld microphones, lapel microphones and lectern microphone.
2a) Workshop (venues except for BayTrust Forum)
Each workshop has been allocated 60 or 90 minutes. Please refer to your confirmation email for your specific allocation. All workshop rooms will include projection facilities however microphones will only be available in the larger rooms.
2b) Workshop (scheduled for BayTrust Forum)
Each workshop has been allocated 60 or 90 minutes. Please refer to your confirmation email for your specific allocation. The Bay Trust Forum will consist of up to 10 sessions in the one room. Please take note of your table number and click here for the room layout.
Each table will have a plasma screen and laptop and space for a maximum of 16 participants seated.
3) Parallel Sessions (Oral Presentations)
The abstracts have been assigned to thematic sessions of between four to six presentations per session. Your oral presentation is comprised of a 10-minute presentation and 5-minute Q & A. The sessions will be facilitated by a moderator appointed by the Scientific Committee. Please remain in your session room for the entire session as the moderator may conduct a general discussion at the end of the presentations if time allows.
Your venue will be equipped with a laptop and data projector and depending on the size of the room you may have access to a lectern microphone, lapel microphone or handheld microphone. Regardless of your venue location, you will need to load presentation at the speaker’s preparation room at least 2 hours prior to your presentation. We recommend bringing two copies of your presentation on two separate memory sticks.
4) Poster Circle
A poster circle will consist of a thematic selection of up to 9 posters, the programme and will include up to 9 posters. Please check your email for your allocated time for poster circle day and time and meet at the appropriate poster screen 10 minutes before your poster is due to begin. You will have 5 minutes to present your poster followed by 5 minutes for questions. Your supplied e-poster will be displayed during your talk. If there are less than 9 presenters, there will be opportunity for an overall discussion at the end of the presentations.
5) Round Table Discussion
Each round table discussion session will be composed of a panel of up to 8 presenters. Each presenter will have a maximum of 5 minutes (no slides) to report on an experience or practice related to the theme of the round table and present their input in the discussion. In each session, the reminder of the time will be devoted to exchange between the audience and the panel.
Each session will last 90 minutes and will be facilitated by the session’s Moderator appointed by the Scientific Committee.
6) Alternative Showings: New Technology
The New Technologies sessions will take place in the Baytrust Forum. Each presenter will be allocated a table number, each table will accommodate up to 16 people. Please refer to your email for your specific table number and take note of the floor plan here.
There is a plasma screen available for your presentation. Please prepare a presentation for 15 minutes, at the end of each 15 minute period a bell will sound in the session room and attendees will move to a different table and you will then give your presentation to a new audience. You will give the same presentation for a maximum of 6 times within your allocated session.
7a) Alternative Showings: Art - Digital
The Art - Digital session takes place on Monday at 1715 in the Baytrust Forum. Each presenter will be allocated a table number, each table will accommodate up to 16 people. There is a plasma screen available for your presentation.
7b) Alternative Showings: Art - Non-Digital
The Art - Non-Digital session takes place on Tuesday at 1715 in the Bay Trust Forum at the Energy Events Centre. You will be allocated a table on which your art can be displayed, there will also be a plasma screen should you wish to display electronic material. If you require any other equipment please advise us firstname.lastname@example.org by 21st December 2018.
8) Lunch with an Author
These sessions will take place on Monday, Tuesday, Wednesday in the Baytrust Forum. Each author will be allocated a table number, each table will accommodate up to 16 people. Please take note of the table number emailed to you and refer to the floorplan here.
There is a plasma screen available for your presentation. These sessions will be 60 minutes long and a boxed lunch will be provided to attendees. (Please note: this is not an opportunity to sell copies of your book, if you do wish to have copies of your book available for purchase this can be arranged at a later time in the exhibition hall).
9) Master Class
The Master Class will consist of 1 - 3 apprentices who have been pre-selected and advised. The Master should open with a short introduction of up to 5 minutes presenting their work. Then each apprentice will be given 15 minutes to interact with the Master based on the vetted question/s submitted. At the conclusion of the apprentice/s time, the wider audience (up to 15 other participants) can be invited to participate in a general discussion.
All accepted posters (e-posters and poster circles) will be displayed on electronic boards in the Grand Wai Ora Hall at the Energy Events Centre. The posters will rotate or will be searchable via title of poster.