If you are participating as either a speaker or poster presenter at the IUHPE Meeting, please read through the information below. If you have any queries please contact email@example.com.
All presenters (Sub-Plenary, Symposium, Workshop, Oral, Roundtable, Alternate Session and Poster) must register
and pay for the Meeting.
In order to allow us to include your details in the programme you will need to have registered no later than 7th December. Otherwise we regret that your presentation will have to be removed from the programme.
If you decide to withdraw your abstract, please advise us as soon as possible so that the programme can be adjusted accordingly.
Should you need to make any changes to your presenter and/or abstract title, please contact firstname.lastname@example.org as soon as possible.
Please refer to your acceptance email to confirm the type of presentation you have been allocated. Please familiarize yourself with the guidelines below.
Each symposium has been allocated 90 minutes, with three to five presenters speaking for a maximum of 10 minutes each. The remainder of the Symposium should include audience interaction. Your room will have projection facilities, audio facilities including handheld microphones, lapel microphones and lectern microphone. If you require any specific equipment please advise us at email@example.com by 21st December 2018.
Each workshop has been allocated 60 or 90 minutes. Please refer to your confirmation email for your specific allocation. All workshop rooms will include projection facilities however audio will only be available in the larger rooms. If you require any specific equipment please advise us at firstname.lastname@example.org by 21st December 2018.
3) Oral Presentation
The abstracts have been assigned to thematic sessions of up to six presentations per session. Your oral presentation is comprised of a 10-minute presentation and 5-minute Q & A. The sessions will be facilitated by a moderator appointed by the Scientific Committee.
Your venue will be equipped with a laptop and data projector and depending on the size of the room you may have access to a lectern microphone, lapel microphone or handheld microphone. If you require any other equipment please advise us email@example.com by 21st December 2018.
Regardless of your venue location, you will need to load presentation at the speaker’s preparation room at least 2 hours prior to your presentation. We recommend bringing two copies of your presentation on two separate memory sticks.
4a) Poster Circle
All posters at IUHPE will be displayed as an e-poster . Each poster circle will take place during a parallel session in the programme and will include up to 9 posters. Please check your email for your allocated time for poster circle day and time.
Each poster circle will be moderated, you will have 5 minutes to present your poster followed by 5 minutes for questions. Your supplied e-poster will be displayed during your talk. If there are less than 9 presenters, there will be opportunity for an overall discussion at the end of the presentations.
The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers. Remember that your material/illustrations will be viewed from distances of one metre or more. Lettering should be as large as possible and preferably in bold type.
All posters at IUHPE will be displayed as an e-poster. All e-posters will be displayed on screens continuously throughout the Meeting. Further instructions on how to prepare your e-poster and a template will be provided shortly.
5) Round Table Discussion
Each round table discussion session will be composed of a panel of up to 8 presenters. Each presenter will have a maximum of 5 minutes (no slides) to report on an experience or practice related to the theme of the round table and present their input in the discussion. In each session, the reminder of the time will be devoted to exchange between the audience and the panel.
Each session will last 90 minutes and will be facilitated by the session’s Moderator appointed by the Scientific Committee.
6) Alternative Showings: New Technology
The New Technologies sessions will take place in the Chaos Room (Baytrust Forum). Each presenter will be allocated a table number, each table will accommodate up to 16 people. There is a plasma screen available for your presentation. Please prepare a presentation for 15 minutes, at the end of each 15 minute period a bell will sound in the session room and attendees will move to a different table and you will then give your presentation to a new audience. You will give the same presentation for a maximum of 6 times within your allocated session.
7a) Alternative Showings: Art - Digital
The Art - Digital session takes place on Monday at 1715 in the Chaos Room (Baytrust Forum). Each presenter will be allocated a table number, each table will accommodate up to 16 people. There is a plasma screen available for your presentation.
7b) Alternative Showings: Art - Non-Digital
The Art - Non-Digital session takes place on Tuesday at 1715 in the Grand WaiOra Hall at the Energy Events Centre. You will be allocated a space, poster board on which your art can be displayed. If you require any other equipment please advise us firstname.lastname@example.org by 21st December 2018.
8) Lunch with an Author
These sessions will take place on Monday, Tuesday, Wednesday in the Chaos Room (Baytrust Forum). Each author will be allocated a table number, each table will accommodate up to 16 people. There is a plasma screen available for your presentation. These sessions will be 60 minutes long and a boxed lunch will be provided to attendees. A graduate student in health promotion will assist the authors in facilitating the discussion.